Maritime organizations need to be able to control the purchasing (Procurement) process from the very start, beginning onboard the vessel where the requisition is created to the completion and execution of it by the management at Head Quarters.
The Purchasing Management System allows maritime organizations of all sizes to control the purchasing process from the stage of the creation of a requisition to that of the completion of an order with its delivery and the payment of the invoice. It allows for a tighter monitoring and management of the purchasing cycle as the user can view at any given moment how a requisition is progressing towards its delivery target. “Purchasing” includes a wide range of features that facilitate the creation and management of requisitions, quotations and orders.
Ability to define different levels of Access Rights for different users (use of usernames and passwords). The level of Access Rights determine the parts of the application a user can use or view. In addition to this all user activities are recorded in specifically assigned log files.
“Vessel Requisition” is an extension of the Purchasing application and is installed aboard the vessel. The user creates Requisitions and forwards them (as e-mail attachments) to the central offices. This is all done with a few clicks of the mouse button. Upon reaching its destination via e-mail, the attached Vessel Requisition can be automatically imported to the main Purchasing application where it can be further processed.
Ability to send a Requisition in Excel format to suppliers who in turn can send it back having filled in their prices. This Excel file can be automatically imported in the application gaining time and effort.
Requisition Form for dispatch to supplier.
Quotation Comparison Report for price control and comparison of up to 6 suppliers.
Quotation Comparison Budget Report.
View of Supplier Quotations together with the budget amount allocated to each expense category, its current balance and remaining amount available for consumption.
Order Form for the dispatch of order items to approved supplier(s)
Forwarding Instructions Form.
Supplies Pending Items Report per Vessel.
Spares Pending Items Report per Vessel.
Invoices Reports by Vessel, Date, Supplier.
Invoices Expenses Reports for the monitoring of expenses for different invoice categories such as Insurance, Freight, etc.
Pivot Report Table. Two-way expenses presentation of vessels, specific time periods and expenses categories. Pivot Report Chart. Two-way expenses presentation of vessels, specific time periods and expenses category.
Pivot Budget Report Chart. Chart View of allocated budgets and their running balance for each expenses category.
Supplies – Spares Report. View of all orders per vessel and items category based on date and including details such as local currencies or ports
How to use the Purchasing application
Check out our video and see how easy it is to create a Requisition on board.